Tag Archives: Table-of-Contents

Create a Table of Contents

Click here to display the Table of Contents

Although it’s not strictly necessary to include a Table of Contents [TOC] in a paperback novel, Word does offer two automatic TOC styles that are very easy to use. Both are based on the Heading styles, so if you used Heading 1 on your Chapter headings, most of the work has already been done.

As well as being easy to use, Word’s automatic TOC styles are also easy to update – for example if you add or remove significant amounts of text from the document.

How to generate a simple Table of Contents

If you have not already done so, format each chapter heading as ‘Heading 1’ (see ‘Designing the interior format of your book, Using Heading 1 for Chapter Headings’).

Next, click at the end of the Copyright Page and insert a Page Break as shown:

The cursor will now be positioned at the top of the new page.

Open the ‘References’ Tab and click Table of Contents:

You should now see a drop down list of options. At the top of the list are previews of the pre-set TOC styles. At the bottom are four further options. The fourth option is only available with Custom Table of Contents.

Click either Automatic Table 1 or Automatic Table 2 to select it.

Note: if you generate a Table of Contents before formatting the page numbering of your book, Word will use its automatic numbering system – i.e. counting the Title page as ‘1’ – for the Table of Contents. After you have formatted the page numbering, you will need to update the TOC to reflect the correct page numbers.

How to update a Table of Contents

Any changes to your document, such as the addition or subtraction of pages [or the formatting of the page numbering], will mean that the Table of Contents must be updated.

To begin, click inside the Table of Contents to automatically select the entire table. It will look something like this:

Next, open the References tab and click the Update Table option:

Word will check every Heading in the table and update the page numbers as required.

Note: if you have made substantial changes to the document, Word may ask if you want to update the page numbers or the entire table. Select the entire table.

How to remove a Table of Contents

Click inside the Table of Contents to select the entire table.

Next, open the References tab and click the option for Table of Contents.

On the Table of Contents menu, click the Remove Table of Contents option:

This will remove both the TOC entries and the table itself.

Note: You can click ‘Remove Table of Contents’ without first selecting the TOC entries, but this will cause a Continuous Section Break to be left behind. Not only will this section break clutter up the file with unnecessary commands and functions, it may also interfere with manual section breaks inserted later on.

In the next section we will look section breaks and how to use them.

Click here to display the Table of Contents


Tic [toc] – A clickable Table of Contents!

It’s almost midnight but I finally did it! Vokhtah now has a proper Table of Contents right at the front – and you don’t have to use the awkward Kindle Go-to function to see it or use it. 😀

To explain why this is making me so happy I have to backtrack a little to a comment Metan made last week about moving the Vokhtan dictionary to the front so people could see it.

Given the extreme ‘otherness’ issues of Vokhtah, and the fact that so much is explained in the dictionary, I finally pulled my finger out and re-arranged the layout to have the dictionary right at the front.

Unfortunately, when I transferred the new file to my Kindle so I could check it out, I discovered to my horror that the dictionary went on for pages and pages – literally about 20 odd. Sci-fi or not, I couldn’t see people patiently paging through so much just to get to the start of the actual story. 😦

That was when I realised the problem was not so much that the dictionary was at the back, but that no one knew it was there.

My next experiment was to type up a manual Table of Contents showing the dictionary, and insert it into the book. I put the new page at the front, where it would be nice and visible. It looked good, but was like a politician’s promise – not worth the pixels it was written in because it had no functionality. To look something up in the dictionary you still had to get to the end of the book, or fiddle with the Kindle Go-to function.

By this point I was literally pulling chunks of hair out. In desperation I emailed the wonderful Mark Fassett [the developer of StoryBox, the writing software I use].

Was there someway of setting up a clickable Table of Contents in the actual ebook, I asked.

[toc] Mark replied. He actually said a few more things as well, but the nub of it was that lovely little command.

Of course my implementation managed to screw things up the first time around, but now I know how to do it – and it works like an absolute dream! Ta dah!

table of contents 015

What you see in that pic is an actual page of the book. It’s not the Go-to function. Each chapter heading is a link that will take you straight to the relevant chapter. I wish I’d known how to do this back when I first published Vokhtah. Oh well…

And now, in case there are other StoryBox users out there wanting to do the same thing, this is what I did :

Step 1 Add a new document [not chapter or scene] to your story.

Step 2 Move that document to the exact position where you want the Table of Contents to appear.

Step 3 Type [toc] in the new document.

Step 4 In the Properties pane, be sure to tick the boxes for ‘Include in Manuscript’ and ‘Page Break before’.

storybox properties

Step 5 Select Export, make sure the output format is set to mobi, and be sure to untick the box that says ‘Start at first text’.

storybox open to first text

And that’s it, except for one more little thing. If, like me, you use Calibre to convert your mobi file to Kindle format, do NOT mess with any of the Calibre settings for Table of Contents. That was my big mistake. I messed. None of those settings are needed because that lovely, wonderful [toc] command has already done all the work.

StoryBox truly is an amazing writing tool. I’ve loved it all along, but today I’m just in awe of how powerful it is. If you write, and you’re an indie, then you need StoryBox. I’m serious.

Good night all!

Meeks


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