Tag Archives: images

How to generate a Table of Figures with Word 16

Click here to display the Table of Contents

Once you have created all the captions for your images [see Adding captions to pictures in Word 16], it’s remarkably easy to generate a Table of Figures from them.

To begin, move to the back matter of your document and click the mouse at the point where you want the Table of Figures to appear.

Next, open the References tab and click Insert Table of Figures:

You should now be looking at the Table of Figures dialog box:

As you can see, the default settings are to:

  • Show page numbers
  • Right align page numbers
  • and ‘Caption label: Figure’

If you are happy with these default settings, click the OK button.

Note: if you have created different kinds of captions – for example, one for ‘Figures’ and a second one for ‘Tables’ –  clicking the down arrow next to ‘Caption label’ will allow you to choose a different label. In this way you can generate a separate table for each label.

How to customise a Table of Figures

To change the default settings of the Table of Figures, click the Modify button on the bottom right of the dialog box [circled in orange above].

You should now see a second dialog box that displays a summary of the current style settings for the Table of Figures:

These settings include font size and spacing, etc.

To change the default style settings, click the Modify button to the right of the preview pane.

Note: these settings control how the table is displayed, not how the captions are formatted. To modify the appearance of the captions, see Adding captions to pictures in Word 16

You should now be looking at the ‘Modify Style’ dialog box you first encountered when you changed the ‘Normal Style’ for your document] :

Format the Table of Figures as you wish and then click OK to save and exit the Modify Style dialog box. The appearance of the Table of Figures should now be customised to your specifications.

How to update a Table of Figures

No matter how carefully a document is prepared, some last minute editing is inevitable, so the Table of Figures may need to be updated.

To begin, click inside the table to select it. The whole table will be highlighted.

Next, open the References tab and select ‘Update Table’ from the options available in the Table of Figures:

Word will automatically update the caption and page numbering in the Table of Figures.

Note: Word may sometimes prompt you to update the page numbers or the whole table. If the editing has been substantial, update the whole table.

How to delete a Table of Figures

Unlike the Table of Contents, there is no specific command that allows you to delete the Table of Figures.

To delete the whole Table of Figures, you will have to manually select the entire table as if you were selecting a paragraph of text.

Note: simply clicking inside the Table of Figures will not work.

Once you have manually selected the whole table, press the Delete key on the keyboard. The Table of Figures will now be deleted, but the captions underneath the actual images still remain so you can reinstate a Table of Figures at any time.

This is the last of the graphics related how-tos, but the defunct ‘How to Print Non Fiction…’ also contains advanced help on Indexes etc. If anyone would like me to post this information, please let me know in comments.

Click here to display the Table of Contents


Adding captions to pictures in Word 16

Click here to display the Table of Contents

At their most basic, captions are simply labels that describe the content of an image. As such, you can simply type a label beneath each image and leave it at that, or you can opt to not have captions at all. But if you are going to have captions, I’d strongly recommend using the ‘Insert Caption’ command found on the References tab.

If you use the ‘Insert Caption’ command, Word will automatically label and number each caption for you. Once all the captions have been entered, you have the option of getting Word to generate a Table of Figures like the example shown below:

When images are moved or deleted, Word not only updates the page numbering, it also updates the caption numbering.

How to use the ‘Insert Caption’ command

To begin, select the first image that requires a caption.

Next, check that the text wrapping of the image is not ‘In Line with Text’. If it is, change it to another option. [See Wrap Text options].

The next step is to open the References tab on the Ribbon and click the option to Insert Caption:

Word will now display the Caption popup:

Click inside the Caption box [after ‘Figure 1’], press the spacebar and type the description of the image.

Click OK to complete the caption. Word will automatically create a text box for the caption and insert it into the document, directly below the image to which it belongs.

How to change the label of the caption

If you do not want to use ‘Figure’ as the label for your caption, click the small down arrow next to the Label box:

The drop down list displays the three, pre-set labels: Equation, Figure and Table.

Note: you can also add your own labels to this list.

Click a Caption label to select it.

How to create a new Label for Captions

You can create your own label by clicking the button for New Label option on the Caption popup:

Type the new label into the ‘New Label’ popup and click OK. In the example shown above, the new label is ‘Photos’.

You can now select the new label from the ‘Labels’ list.

How to change the position of the caption

Captions can be placed above or below the image. With the Caption popup open, click the small arrow opposite ‘Position’:

Select either ‘Above selected item’ or ‘Below selected item’ from the list.

How to change the number format of a caption

With the Caption popup open, click Numbering… :

The Caption Numbering popup will open.

Click the small down arrow next to ‘Format:’ to display the list of available number formats.

Click the number format of your choice and click OK.

Type the caption and click OK to save and exit the Caption popup.

How to move the caption

Click the caption to select it. When the text box frame appears around the caption, hover the mouse over the frame until the mouse changes to a black, four-headed arrow as shown below:

Click-hold-and-drag the text box to a new location.

How to group the caption with its image

Until now,  the image and its caption have acted as two, separate objects, but it is possible to ‘lock’ them to each other via the ‘Group’ function. Grouping creates an outer ‘envelope’ around the two objects so they can be moved as one.

To group an image and its caption, first check that the text wrapping of the image is not ‘In Line with Text’.

Note: Grouping is only possible if the text wrapping of the image is not set to ‘In Line with Text’. 

The first step is to click the caption. A text box will appear around it.

Next, hold down the Shift key on the keyboard while you click the image.

Now, both the image and the caption will have ‘handles’ around them, but they are not yet grouped:

Next, right click either the image or the caption.

Note: right clicking causes a context sensitive menu to be displayed.

You should now see a menu with ‘Group’ as one of the options:

   

Click Group to display the Group sub-menu.

Now click Group on the sub-menu. The image and its caption will now remain locked to each other until you ungroup them.

How to ungroup two objects

To ungroup an image from its caption, right click the grouped object. Click Group on the context sensitive menu and Ungroup on the sub-menu.

How to move a grouped object

To move a grouped object, click on the image to display the outer frame and handles.

Note: if you click in the caption area, you will select the caption text box as well as the outer frame.

Next, point the mouse at the top of the outer frame until it changes to a black, four-headed arrow [as shown]:

Click-hold-and-drag the group to the required position.

The type of movement available to the grouped object will depend upon the text wrapping chosen for the image before it was grouped. For example, if ‘Square’ was chosen as the original text wrapping, the text will flow around the grouped object in a ‘box’ shape.

You can change the text wrapping of a grouped object in exactly the same way as for a single image [see How to work with images in Word 16, Part 1].

How to delete a grouped object

To delete the whole grouped object – i.e. the image and its caption – click the outer frame of the object to select it. Then press the Delete key on the keyboard.

In the next post, I’ll explain how to use these captions to create a Table of Figures.

Click here to display the Table of Contents


Pamukkale thermal pools in Turkey

I needed some cheering up and found this amazing image on jigsawplanet.com:

The caption read only ‘Turkey’ so I didn’t like my chances of learning more. Wrong. This place is famous with a capital ‘F’ and, as you’ve probably gathered, it’s called Pamukkale.

I’m not doing free advertising for this tourist company, just love their photos, particularly the sunset one:

https://www.tripadvisor.com.au/Attraction_Review-g297992-d306348-Reviews-Pamukkale_Thermal_Pools-Pamukkale.html

Now I’m off to bed to dream of flying to Pamukkale in my Lear jet…:)

Night, night,

Meeks

 


How to work with images in Word 2016 (Part 1)

Click here to display the Table of Contents

Strictly speaking, Word is a wordprocessor not a graphics application. Neverthelss, it does offer a small, but functional range of tools for do-it-yourselfers. So whether you’re an Indie creating a cookbook of favourite recipes, a student putting together a thesis, or simply someone with a report to write that includes a lot of graphics, this series of posts is for you.

Changing Word defaults

As mentioned in the introduction, Word is primarily a wordprocessor. More importantly, it is a wordprocessor for business applications, so it automatically reduces image quality in order to provide the best overall result for business documents. To control the quality of the images in your document, you have to change two of the Word defaults: image compression and image resolution. Both of these settings can be found in File/Options.

To begin, open your manuscript in Word and click the blue File tab on the Ribbon.

Select ‘Options’ from the navigation pane on the left:

Word now displays the Options dialog box:

  1. Click Advanced to display the Advanced options on the right hand side of the dialog box. Scroll down until you see ‘Image Size and Quality’.
  2. Tick the box next to ‘Do not compress images in file’.
  3. Next, click the small arrow next to ‘Default resolution’. This will display a drop down list.
  4. Select the option for ‘High Fidelity’ as shown in the screenshot above.
  5. Click the OK button to exit the Options dialog box.

Now, when you add an image to your document, you will be in control of the quality of the image.

Inserting an image

If you are working with images, chances are you already know how to insert an image into a Word document. Still, it doesn’t hurt to cover the basics so this is how you place an image in a document.

Click the cursor at the location where you want the image to go [roughly].

Click Insert on the Ribbon and select the ‘Picture’ option:

Note: the ‘Picture’ option is for images saved to your computer. ‘Online Pictures’ allows you to search the internet for pictures and paste them directly into your document. Quite apart from copyright issues, ‘Online Pictures’ is not a good option because you can’t control the size or quality of the image you import into your document.

Locate the required image on your computer and select it.

Word will automatically resize large images to fit the space available. It will also place the image ‘In Line with Text’. This is the default ‘Wrap Text’ setting, and it will ‘lock’ the image to the text at that location.

Wrap Text Settings

The ‘Wrap Text’ settings determine how the image will interact with the text. If you leave ‘In Line with Text’ as the setting, you will be able to change the size of the image, but you will not be able to move it.

There are two ways of changing the ‘Wrap Text’ settings of an image. The first is via the Ribbon. The second is via the small icon displayed next to the image.

Wrap Text via the Ribbon

Click an image to select it.

This will open the Picture Tools/Format menu:

The available ‘Wrap Text’ settings show ‘In Line with Text’ at the top of the list. Next to each setting is an icon that represents the function of that particular setting. The same icons are shown on the mini menu available next to each image.

The Wrap Text mini menu

When you select an image, it is displayed with ‘handles’ around the outside and a small icon to the right:

Click that icon to display the mini menu of ‘Wrap Text’ settings.

The mini menu displays the same icons as the ‘WrapText’ option on the Ribbon, but it does not label those icons so it’s only useful once you know what each icon represents.

The Wrap Text Icons

In Line with Text

This is the default option for each new image. It does not allow the image to move freely.

Square, Tight & Through

These three options make the text flow around the image on four sides. There are minor variations, but the image will look as if it’s ‘boxed’ in by the text.

Note: click-hold-and-drag the image to position it horizontally in the paragraph from the far left through to the far right.

Top & Bottom

This option pushes the text above and below the image, like bread in a ‘sandwich’.

Note: the image is locked to the paragraph that comes before it. If text is deleted above this paragraph, and there is not enough room for both paragraph and image to ‘move up’, neither will, resulting in a gap on the page. To fix: reduce the image size or change the text wrapping.

Behind Text

This option allows the image to become the background with the text sitting on top of it.

Note: the image can be hard to select if you need to do any editing.

In Front of Text

This option allows the image to float over the top of the text. It will also obscure any text beneath it.

To select any of the ‘Wrap Text’ options, simply click the icon that represents the setting you wish to use.

Click here to display the Table of Contents


Eyeballs Update 24/2/2018

Sorry! Just a few more responses needed, promise. 🙂

I uploaded the background graphics that worked the best and took screenshots so you could see what they looked like on Medium and here they are:

And here’s the reworked pic for No. 4:

I’ll be honest. I do like this last one, but I couldn’t resist making a few tweaks. The gold circuitry on the left looks very similar to the original shape of No. 4:

And yes, there’s more on this pic than on the actual background pic. That’s because Medium doesn’t display the whole graphic. Luckily it does give you the option of choosing which area to keep so I kept more of the sky. Anyway, the small additions on the left hand side are minimal.

On the right hand side, however, I tweaked a bit more:

Now, the big questions. Do you like it with the gold? Do you prefer it with the Left pattern or the Right pattern? Or…radical thought, should I leave the two sides asymmetrical?

I promise, this is the last, and I really appreciate your feedback. 🙂

-hugs-

Meeks


More eyeballs please!

Okay, I’ve been trying to come up with a background image for my new home, but nothing quite grabs me so…do any of these grab you? [Apologies for the loading times].

1.

2.

3.

4.

5.

The gold circuits are from Nabatea, and I started with them. Unfortunately, each small part is ‘cut’ from a picture, so the overall file size becomes rather big and hard to work with. I was also a bit concerned the colours didn’t quite work together. So then I started with the silver circuits and wasn’t happy with any of them either. That’s when I redesigned no. 4 from scratch. But…eh. I need to step away now. :/

Thanks for the feedback.

cheers

Meeks


More captcha?

Okay, can someone please tell me which of the captcha pics I should have ticked???

This is why I hate captcha so much. 😦


My first purchases from iStock :)

I can’t tell you what I’ve been working on just yet, but I will show you some photos I just bought from iStock:

I was looking for a visual image of Nabatea when I found this first one on iStock. It’s a lovely image and only cost $36 AUD, but then I also found this one:

This is a painting of an oasis and nowhere near as beautiful as the previous, photographic image, but it does have a ‘waterhole’…and it’s no more real than Miira’s Nabatea.

As most of you have already guessed, I’m struggling with a cover for Innerscape. Here are two more images that I’m pondering, both created by The Offspring :

and…

I’m still a very long way from being happy with any of my preliminary concepts so I’ve turned comments off for this post. Tomorrow I hope to begin a new technical series on how to prepare a manuscript for Createspace. It’ll be full of the things I learned while making every mistake under the sun, so stay tuned. 🙂

cheers

Meeks


Innerscape – beautiful one day, deadly the next

Just about to race off to work, but I’d really like your feedback on the tagline – too cheesy? Not science-fictiony enough? Or for my fellow Aussies – too much like the Queensland advert.?

And just a quick word about http://www.freeimages.com. This seems to be a great place to find free images. The one below is one of the ones I’ve found:

black-and-white

In case you’re wondering, it’s a stylized drawing of a circuit…for a computer. 😀

I won’t be using the image as is, but I’m not game to reveal the ‘real’ cover just yet. Maybe on Thursday when I’m not rushed off my feet with work.

’till then, cheers

Meeks

 


Canva for ebook covers

Never heard of Canva? Don’t worry, neither had I until this morning. Canva is a [free-ish] online graphics program? facility? that allows us cash-strapped writers to design our own ebook covers. It also allows us to do a lot of other things, but I only needed an ebook cover so that’s what I played with.

After doing the 2 minute tutorial, I spent about an hour playing with the graphics and, I have to say, I am very impressed. The image below is a draft of the cover I came up with for Innerscape:

innerscape cover draft

The cross hatching is part of the watermark [along with the name CANVA in the middle of the image]. The reason for the watermark is that I chose 2 non-free images for the cover – the landscape and the picture frame. Each image costs $1 – yes, that was not a typo, just one solitary dollar – for both personal and commercial use. So all up, my costs would have been $2.

I was very tempted to just pay my money and be done with it, but they have a special deal whereby you can buy 11 images for ten dollars, and I thought ‘oh, parts 3 & 4, and 5 & 6….’.

-cough-

Anyway, a bit about the design. The final, ‘real’ cover will have a different graphic on it, but for the moment I like the idea of mirror images and worlds within worlds and the visual tension of seeing the title as a not-so-subtle price tag. Paradise is only for the rich, after all.

Of course that could all be a bit of BS – there is a reason why I’m a writer not a graphics designer. -sigh-

Once you are ready to download your newly created image/cover, you are given the option of either paying for any non-free images you have used, or downloading a draft. I haven’t tried the paid option but assume it is the same as the draft one – you get to choose between downloading a 70 DPI resolution image or a 300 DPI pdf file.

DPI stands for dots per inch so 70 DPI would give you a reasonable resolution [as in my cover image] but nothing great. The good thing about it is that it doesn’t chew up your bandwidth. My image weighs in at about 75 kb, which is next to nothing. When I downloaded the 300 DPI pdf however, it took quite a while to download and was HUGE. Well over a megabyte of data.

I would use the 300 DPI for actual print covers but not for ebook covers. Finding the right balance for the cover image will require a bit of trial and error so that it looks good but doesn’t take half an hour to download.

Oh and one last thing. I converted the 300 DPI pdf file to a more reasonably sized jpg file but discovered that my version of the software didn’t include the fonts used by CANVA. My app substituted similar fonts but you can see that they do not look quite right. Next time I’ll either use fonts that I know I have, or I won’t mess with the image. 🙂

And for those who might like to play with CANVA themselves, here’s the link to a great Indies Unlimited tutorial on how to use it.

http://www.indiesunlimited.com/2015/05/11/canva-for-free-ebook-covers-and-more/

Comments? Please feel free to let rip. I haven’t paid for anything so you’re not going to hurt my feelings or my wallet. 🙂

cheers

Meeks


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