Tag Archives: guide

Blender 2.8 for Absolute Beginners [1]

There are a lot of excellent video tutorials out there, but…none of them allow you watch in slow motion. That means you have to stop, rewind, play, rinse and repeat, until you see that one, teeny thing that a beginner doesn’t know and the presenter takes for granted.

As an absolute beginner myself, I’m writing this series of posts to save other absolute beginners from the hours of frustration and research that went into learning the teeny things everyone else takes for granted. Each post will be step-by-step with screenshots, and I welcome comments that point out things I’ve missed or taken for granted. So, let’s begin!

What is Blender 2.8?

Blender 2.8 is open source, 3D graphics software.

Translation: Blender 2.8 is a free app that produces models of ‘things’ that can be viewed from all angles – i.e. in 3D.

Where can you download Blender 2.8?

You can download the app from here:

https://www.blender.org/download/releases/2-80/

As with all software downloaded from the internet, you should save the file to your computer and scan it with your anti-virus software before installing it.

Getting Started

Once Blender 2.8 is installed, this is what you will see:

The colourful bit in the middle is like a temporary shortcut menu. Common functions are on the left, and recently used files are on the right. Left click on the dark grey grid in the background to make it disappear.

You will now be looking at the Layout workspace. It contains all the tools and options you will need to create and edit a 3D model. As a beginner, this is where you will spend most of your time.

Before starting to explore the workspace, however, I need to address the elephant in the room – Blender keyboard shortcuts.

Keyboard Shortcuts

Most software programs allow the use of keyboard shortcuts – e.g. Ctrl C for Copy and Ctrl V for Paste [in Microsoft Office programs] – but these shortcuts are an added extra for those who already know the software and want to work faster. In Blender, this process is reversed – i.e. shortcuts first and menus second.

Even as recently as Blender version 2.79, the menus were all over the place, and learning how to find functions in them required as much memory as learning how to use the shortcuts themselves. I started with 2.79. It was hard, very hard.

Enter Blender 2.8. The core functions remain the same, but the interface and the menu system have been rationalized from the ground up, making the learning process much easier. Navigation functions are grouped together as are the creating and editing functions you will use the most. Better still, when you can’t find/remember a less used function, there is a fairly logical and consistent way of finding it. And finally, if all else fails, you can press F3 on the keyboard and search for the function by name.

I had to smile as I wrote about F3. Search is a core function in any software, yet even in 2.8, it’s accessed by a keyboard shortcut and requires you to remember which key it is hidden behind! Blender 2.8 may have emancipated the menu, but shortcuts are still more…equal. 🙂

Irony aside, there is a compelling reason why the experts use the Blender shortcuts; they’d go insane selecting millions of small, repetitive functions from the menus! And you will too.

To give you a simple example, you can use this navigation key to zoom in and out of your model:

Left click the zoom icon [circled in red] and hold the mouse button down as you move the mouse towards you or away from you. Moving the mouse towards you zooms the scene out – i.e. it gets further away. Moving the mouse away from you zooms the scene in – i.e. it gets closer to you.

Or you could simply use the scroll wheel on the mouse to zoom in and out.

So which keyboard shortcuts should you learn off by heart?

Opinions will differ, but I found the navigation ones a must:

Zoom in and out

Move the scroll wheel on the mouse to zoom in or out.

Free move around the scene

This allows you to view the scene from all angles. Hold down the scroll wheel on the mouse as you move the mouse around. [The pundits talk about holding down the 3rd mouse button, but if you’re like me and don’t have one, holding down the scroll wheel works just as well.]

Move the object in the scene
  1. Click the object to select it.
  2. Press ‘G’ on the keyboard [‘G’ for ‘grab’].
  3. Do NOT click the object again [this is not like the click-and-drag you are used to]. Simply move the mouse and the object will follow like a dog on a leash.
  4. When the object reaches its new location, left click the mouse to lock it in place. [If you want to move the object again, you will have to press the G key again.]
Move the object in just one direction

To understand this shortcut, imagine that you have positioned an object in just the right place and you don’t want to accidentally mess it up. But…it could do with being just a tiny bit higher [or lower or left or right or backwards or forwards]. How do you make that small adjustment without messing it all up?

The answer is by constraining [locking] movement to either the X, Y or Z axis:

Unlike the graphs you probably learnt as a child, in 3D, up and down is known as the ‘Z’ axis. In Blender, the Z axis is shown in blue, the X in red and the Y in green. The orientation of ‘X’ and ‘Y’ will depend upon how you are viewing the object. In the example shown below, I want to move the object to the right:

As you can see from the screenshot, left and right are on the X axis [the red line on the grid]. To move the object precisely to the right:

  1. Click the object to select it.
  2. Press ‘G’ [for ‘grab’] followed by ‘X’ [for the X axis]
  3. Move the mouse to the right.
  4. Left click the mouse button to lock the object in place.

If you want to move the object up or down, the shortcut is ‘G’ and ‘Z’. In the screenshot above, moving the object backwards and forwards would be ‘G’ and ‘Y’.

If you want to use the menus you will have to start by opening the toolbar on the left. To do this, point the mouse at the right edge of the toolbar. When the mouse pointer changes to a double headed white arrow, click-hold-and-drag to the right:

Keep dragging until the toolbar is open and shows the label for each icon. Click the ‘Move’ option as shown:

You should now see a kind of 3D compass in the middle of the object. Click-hold-and-drag the blue arrow to move the object up or down on the Z axis. Click-hold-and-drag the red and green arrows to move the object in the direction of the lines on the grid [red for X, green for Y].

I admit I found the whole  X,Y and Z spatial awareness thing a bit hard at first but, as with most things, the more I had to move objects around, the easier it all became. And as I learned more advanced processes, I realised that X, Y and Z are absolutely fundamental to using Blender. I suspect they’re fundamental to learning any 3D software.

Ultimately, you will learn the shortcuts that make your life and work easier. For me, one shortcut I simply couldn’t live without is Ctrl Z. It’s standard for ‘Undo’ and will save you millions of clicks as you work in Blender.

Undo

Hold the Ctrl key down while you press the letter Z. This will undo the last thing you did. You can repeat Ctrl Z up to about 30 times, or until you run out of steps to undo.

Alternately, you can click ‘Undo’ on the Edit menu [top left of the screen]:

I’ll finish this first post off with a beginners tutorial that was quite good. It takes you through the basics of navigating the viewport using both the navigation icons and the keyboard shortcuts that go with them. The ‘viewport’ is just the name given to the dark grey grid.

Whether you use the menus or the shortcut keys, I hope you have fun and enjoy the learning process.

cheers

Meeks


Celebrate Nanowrimo 2018 with a free how-to ebook

Here in Australia it’s December 1 already, so Nanowrimo is over for another year. I didn’t even come close to winning Nano this year, but my heartfelt congratulations to all those who did. 50,000 words in 30 days is a great accomplishment, so well done. 🙂

For those of you in the Northern Hemisphere, Nano is still in its final hours, and I imagine a lot of you will be furiously writing to catch that November 30 deadline. I congratulate all of you as well. No one can ever take this achievement away from you, but memories fade, so I suggest that you print the page that contains your 50,000th word and frame it. I did that with my first Nano; the word was ‘gut’. Not exactly poetic but hey…-shrug-

And finally, a word for those who didn’t make it. I know you’re probably feeling pretty disappointed at the moment, but you have to remember that winning Nano is not the end, it’s just the beginning. Your writing doesn’t have to end on November 30. Use what you started as the jumping off point for the story you’ll write all through 2019.

Win or lose, this next bit is for everyone. When your Nano story is polished to perfection, you will probably want to publish it. If you decide to self-publish your work, you will have a number of options:

  1. publish as an ebook
  2. publish as a paperback
  3. publish as both an ebook and a paperback

If you decide to go with options 2 and 3, then I can help. ‘How to Print your Novel with Kindle Direct Publishing‘ is my step-by-step guide to publishing a paperback with KDP. In it you will find information about trim sizes, bleed, PDFs, formatting, Amazon distribution, royalties and heaps more. Each step is illustrated with screenshots and examples, close to 150 of them so even complete beginners can follow the instructions.

To celebrate the end of Nano 2018, I’ve made the ebook version of ‘How to Print your Novel with Kindle Direct Publishing’ free for one day on December 1, 2018. [Click the link to be taken to the Amazon page or click the image of the book on the sidebar].

Due to timezone differences, the guide will become free on Amazon at about 6:00 pm, Australian Eastern time. For Northern Hemisphere writers, it will be free from midnight.

This is what the guide looks like on the Kindle Fire 6:

 

Because the ebook is in colour, and fixed format [so the layout of each page is controlled], you will only be able to use it on the following devices:

If you need the free Kindle Reading app., you can get it from here:

Clicking that link will open the following popup:

From this popup, you can select the device on which you want to use the app. I’ve only done it for the PC, but I think it should be fairly easy for all devices.

So there you have it, my free guide to printing your finished Nano Novel. Even if you don’t intend to publish for some time, download the guide now and save yourself some money. 🙂

cheers

Meeks

 

 

 

 

 

 


Amazon free ebook, one day only

Just a quick post to let you know that ‘How to Print your Novel with Kindle Direct Publishing‘ [ebook version] will be free in the US from 12:00am, September 26, 2018 till 11:59pm September 26, 2018.

For the Eastern seaboard of Australia, 12:00am Seattle time [Amazon] translates to 5:00pm Melbourne time. So for us, it’ll be sometime after 5:00 pm tomorrow, Thursday September 26, 2018.

Gah…I hate timezones.

Now, the ebook uses a fixed format so all the pictures fit properly. BUT. That means the ebook will only work on:

…Fire tablets and free reading apps for iPads, Android tablets, smartphones, PCs, and Macs.

 

 

Sorry, but it simply won’t work on ordinary Kindles. I will play around with a different format, to see if it works, but I’m not holding my breath; Kindles are great for text heavy books, but I suspect their ability to ‘flow’ will cause merry hell with pictures…

Anyway, even if creating a paperback of your book is still nothing but a rosy fantasy, grab a copy of the KDP how-to for future reference. 🙂

cheers

Meeks


KDP how-to, ebook version – betas needed!

My thanks to Chris the Story-Reading Ape for pointing out that some readers might prefer an ebook version to beta. Well, here it is, almost:

Please ignore the price. Once the ebook is live on Amazon, I’ll gift up to 5 beta readers with the ebook.

Before anyone volunteers, however, there are a couple of constraints to consider:

  • In order to gift you the ebook from Amazon, I’ll need an email address. I will not use your email address for any promotional activity such as ads or newsletters, but in the current climate, I like to put that point up front.
  • The ebook will only work on tablets and mobile phones – i.e. it will work on the Kindle Fire, but it will not work on the ordinary, black & white Kindles.
  • The step-by-step instructions were written for absolute beginners – i.e. I assumed that they would know nothing about POD publishing. If you are already experienced in POD, you may find the degree of ‘help’ too detailed.
  • Zooming in. Because the ebook was created using KDP’s Textbook Creator, you will not be able to change the size of the font, but you will be able to zoom in on the screenshots. I figured that would be a smallish price to pay for colour images and layout control.
  • The Table of Contents is very basic and only links to the chapter headings. Once the ebook version is finalised, I’ll go in and add at least another layer to the TOC, but I didn’t want to go to so much trouble when things could change a lot.

Okay, I think those are the only warnings I need to deliver. Ah, except for one: if you are not one of my beta readers, please do not buy the ebook as it will change before I’m finally happy with it. I hope the changes won’t be too substantial, but my betas may discover a glaring hole in either my knowledge or the way I’ve explained things so…

If anyone’s interested in becoming a beta for the ebook version, please contact me on:

meeka at triptychacf dot com

Thanks!

Meeks


CreateSpace paperbacks – matte vs glossy

First up, I am amazed at how fast CreateSpace delivered my printed proofs of How to Print your Novel with Kindle Direct Publishing. Seriously, from either the US or the UK to Australia in a week? Thank you!

Unfortunately, the proofs prove exactly why printed proofs of paperbacks are so necessary. This is what I see when I look at the cover on my computer screen:

Note: ignore the back cover text; was a quick and dirty scale down in Corel.

Now, have a look at what the cover looks like with a matte finish:

Note 2: that curly, golden looking thing in the background is the dog’s tail.

As you can see, the matte finish looks, well, awful. Not the fault of CreateSpace. My fault. All my previous covers have been printed with a glossy finish and [except for Vokhtah] they all turned out beautifully. This is one of my glossy how-to’s for comparison:

The black of the background is the same on both the matte and glossy covers. The difference between them, however, is stark.

I’m sure there are some covers that work perfectly with a matte finish, but none of mine do, and I’ll never make this mistake again. 😦

Another design mistake I made was in the choice of ‘tablet’ graphic I used. The outline of the tablet blends into the background way too much. That will have to be changed, tout suite. My only excuse is that it didn’t look that way on my screen. Not sure if that’s because of the calibration of the screen, my ageing eye-sight or just an inevitable outcome when you convert from RGB to CMYK colour modes. Actually, it’s probably a combination of all three.

And now to something that wasn’t my fault. These are smears of, I think, glossy ‘ink’ that have transferred to the matte print:

Not sure how POD technology works, but clearly it’s not quite as ‘clean’ as one would hope. As these books are just proof copies, and I’m going to change the cover slightly anyway, I’m not terribly fussed. But can you imagine how I’d be feeling right now if I’d approved this original cover for IngramSpark?…and now had to pay $25 to fix the problems with the cover?

I think my blood would be boiling, there’d be steam coming out of my ears, and the house would be ringing with four-letter words at max volume… Ahem. Luckily, none of that is happening, thanks to CreateSpace.

Lessons learned:

  • setup paperbacks to be sold on Amazon with CreateSpace,
  • request printed proofs of paperbacks from CreateSpace,
  • do not approve any paperbacks for IngramSpark until you’re sure of the ultimate quality because you’ll be working sight unseen and mistakes are costly.

There is one more lesson I have to learn, and that is to see if the IngramSpark worldwide distribution is as good as it’s cracked up to be. But that’s for another day and another post.

cheers

Meeks

 


Australian #Selfpublishers needed to beta test KDP how-to guide

Apologies! I’d love to send beta copies of the paperback overseas, but the postage is a killer so this plea is for Aussies only.

So what do I want and what do you get?

I’d like 5 volunteers, anywhere in Australia, who’d be prepared to test the KDP how-to for functionality. I’ll send you a questionnaire to make things easier, but essentially, the questions I’d like answered are:

  • do the step-by-step instructions leave anything out that a real beginner would need?
  • do the examples make sense?
  • are the screenshots good enough?
  • are the page numbers in the Table of Contents accurate?
  • are the page numbers in the Index accurate?
  • if dipping into a guide is your style, do the Table of Contents and Index help you find what you’re looking for? Quickly? Easily?
  • is the cover too garish? Tone down the green? Pick another colour for the back cover entirely?
  • and of course, typos, but only if they hit you in the face. Don’t worry about combing through each page.

In return, you get to keep the proof copies I send you. No strings, no obligations. However, if you return the questionnaire, I’ll also send you a ‘first edition’ of the final, finished version. If you want it signed, I’ll do that too, but you can have it naked if you prefer. Again, no strings, no obligations. 🙂

Almost as important are the things I won’t do:

  • no using your email address in any newsletters, either now or in the future,
  • no contacting you directly with any promotional stuff, and
  • no pressuring you to write a review.

So there you have it. I’m hoping to have the proof copies ready within 2 weeks, so if you think you’d be interested, please contact me on:

meeka at triptychacf dot com

or

@acflory on Twitter.

Many thanks,

Meeks


I’m going to hit that deadline…yes!

I have until July 31 to submit ‘How to Print Your Novel with Kindle Direct Publishing’ to IngramSpark. Missing that deadline means having to pay $53 AUD for the setup fee, not something Scrouge McFlory wants to do, no, no, no…

Yesterday, I wasn’t sure if I’d make it coz the Word index was playing up. If any of you have used the Word index function, you’ll know that it creates a Continuous section break all by itself. That’s normal, but yesterday Word added a Next Page break just before the index. No, it wasn’t me. Anyway, headers and page numbers suddenly went crazy and the more I tried to fix things the worse it all became.

To cut a long story short, I bit the bullet this morning and stripped out all the section breaks, saved under a new filename [just because i was paranoid], redid all the breaks, headers and page numbers and…voila! It works.

To celebrate, I jumped on Corel and began playing with some images I’d downloaded from freeimages.com. These are what I started with:

I wanted to indicate visually that the book referred to KDP but wasn’t an ebook. As sometimes happens, the answer was ridiculously simple. This is just the visual image I came up with:

Now I just have to fiddle with the title and backcover stuff and it’ll be done.

 

 

 

 

 

Happy Meeks


#KDP Cover Creator – in words and pictures

After reviewing the Amazon KDP print-on-demand process, and finding it wanting, I thought I’d better provide a guide to the Cover Creator do’s and don’ts.

To begin…

If you have already published an ebook with KDP:

  1. Log in to KDP
  2. Go to your Bookshelf
  3. Find the ebook for which you want to create a paperback version and click ‘+ Create Paperback’

If you have not published with KDP before but have an ordinary Amazon account, go to the website:

https://kdp.amazon.com/en_US/

And sign in with your Amazon ID and Password. If you don’t have an Amazon account, click the big, yellow ‘Sign Up’ button and follow the registration instructions.

Once you’ve logged in to KDP, click the ‘+ Paperback’ button as shown below:

To work…

You should now be looking at the first page of the paperback setup screen. New authors will need to fill in the required details before they click ‘Save and Continue’ at the bottom of the screen. Existing authors will find the details already filled in using the details from the ebook.

Page 2 of the setup contains more questions, and down near the bottom half of the page you’ll find the Cover Creator option:

Click the yellow, ‘Launch Cover Creator’ button if you want to use the app to create a cover for your book.

[Note: if you already have a cover, you can upload it by clicking the ‘Upload a cover you already have…’ radio button instead. Covers must be in PDF format and they must be the appropriate size for whichever trim size you have chosen – i.e. for the physical dimensions of your book, including the spine]

You should now be looking at the ‘How to Use Cover Creator’ window:

This is essentially just an overview of the process. Click the ‘Continue’ button.

Next, you will be asked to choose a background picture for your cover. You have three options – use a free, KDP image, use your own image or skip this step:

Point at the options to see a description of that option. If you want to use your own image, click ‘From My Computer’ and select the appropriate file to use in the templates. If you’re not ready to select an image yet, click ‘Skip This Step’. You will be prompted later to select an image for the cover. For the purposes of this guide, we’ll be using the free images from the KDP gallery.

From Image Gallery…

The images in the KDP gallery are organised in categories. When you select one of the main categories listed on the left hand side of the window, the sub-categories will display on the right hand side. In the example shown below, the main category selected is ‘Backgrounds’:

Clicking one of the sub-categories will take you to the actual images. In the example shown below, I clicked on one of the images from the ‘Abstract’ sub-category:

Alternatively, I could have typed a keyword into the search box to narrow down my search.

Once you find the image you want, click the orange ‘Use this Image’ button.

Cover Creator inserts the chosen image into all of the available templates and displays them for you to choose the one you like the best:

Click the left and right direction arrows to see all the available templates [11]. When you find one you like, click it.

You should now be looking at the ‘Quick Tutorial’:

This is just a simple overlay that explains the purpose of the buttons, icons and guidelines. Click the ‘Dismiss’ button to get rid of the overlay.

While the overlay is helpful, it completely ignores the most basic elements of the screen – i.e. how to enter your own blurb on the back cover!

When you dismiss the tutorial overlay, this is what you will see:

The triangular orange alerts are there to tell you how to replace the nonsense text with real text. Point to an alert to see a description of what it’s about. Generally, to replace the nonsense text, simply click in the relevant paragraph. This will clear all text and allow you to type, or copy/paste, the correct text onto the cover.

Easy, right? Not quite. For reasons I can’t fathom, the default font size for the paragraphs is not the same as the text shown. For example, the font for the author bio is huge, so before you type in the blurb, you have to set the font style and size via the editing bar as shown below:

Click the small down arrow to display the list of available fonts. Click a font to select it.

Next, click the small down arrow next to ‘Auto Fit’ and select a font size because…auto fit doesn’t work and the font is still huge. As far as I could tell, selecting the size of the font is a case of trial and error. The alignment options seem to work, as do the font colour and drop shadow options, but no matter what I tried, the Bold and Italic options remained greyed out.

Once you have all the back cover text entered properly, click on the ‘Author Photo’ icon. You will see two options – ‘From My Computer’ and ‘Skip This Step’:

Down the very bottom, in tiny blue letters, you should also see a link to the ‘KDP image guidelines’. -grinds teeth- Clearly this screen has been re-used without adjusting for context. Clicking this link does provide some very important information about cover images – i.e. if you choose to use your own image – but it provides absolutely nothing about the Author Photo. Luckily, Cover Creator resizes the Author Photo to fit automatically.

But… All photos are not equal. First I tried a photo of 527 x 532 pixels, and it worked perfectly. Then I tried a much smaller one – 157 x 202 pixels. Cover Creator inserted it into the available space but came back with a problem. It thought the photo was less than 300 DPI. Actually, both photos were 300 DPI so the size had clearly triggered some glitch.

For your information, the following photo size seems to work well:

500 x 500 pixels or

1.667 x 1.667 inches or

42.33 x 42.33 millimeters

With the blurb and Author Photo taken care of, it’s time to edit the rest of the template. First up are the template colours. Click the paintbrush tab beneath your cover:

This will display an editing bar:

The options on the left allow you to select each colour individually from a pallet of colours. The options on the right are colour sets that work well together. If you are choosing your colours individually, be very careful that the background and font colour are a good contrast to each other. If they are too similar, the text will be very hard to read.

The next tab is the layout tab:

Clicking this tab displays a selection of preset layouts:

And finally, there’s the font tab:

This option is for Title, Sub-title [if you want one] and Author Name. It provides a series of font ‘sets’:

Click the left and right arrows to see all the sets, and try them out. Click one to select it.

[Note: I’m not sure if the fonts were all very similar or I’m just going blind, but they all looked the same the me. Of course, this might be a display glitch…]

If you want to insert a sub-title, you have to click around the cover until the sub-title text box suddenly appears. Kind of lame. Type in your sub-title.

Although finding the sub-title is not intuitive at all, one nice feature is that you can select any piece of text – e.g. Title, Sub-title, Blurb, Spine etc – and change its colour using the Text Colour option on the editing bar:

 

You can also change the font and font size, which makes me wonder why you’d bother with a Text tab in the first place. -shrug-

When you’ve finished tweaking the cover, click the ‘Preview’ button and sit back while the system puts the finished preview together. Depending on how big the cover files are, this can take a while.

If you’re satisfied with the appearance of the cover, click the ‘Save and Submit’ button at the bottom of the preview screen:

The cover file will be saved automatically, and you can continue with the rest of the setup for your print book.

I hope this helps,

Meeks

 

 

 

 

 


Free ebook promotion on Amazon

How to Print Your Novel with CreateSpace

A step-by-step guide for absolute beginners

 

“An absolute beginner is someone who has yet to learn all the little things everyone else takes for granted.”

Unfortunately, it’s always the little things that trip people up. That’s why ‘How to Print Your Novel with CreateSpace’ takes nothing for granted. Examples, screenshots and step-by-step instructions guide absolute beginners through the entire printing process, from start to finish.

The only pre-requisites are a basic knowledge of Microsoft Word, the ability to save and retrieve files, and an internet connection.

With patience, nothing is impossible.

‘How to Print Your Novel with CreateSpace’ is available as a paperback or as an ebook. The ebook is available on the following devices and apps:

You can find ‘How to Print Your Novel with CreateSpace’ on:

Amazon

The ebook is free from May 1 to 5, 2018.

 


How to Modify Styles in Word 2016

The following excerpt is from my unpublished how-to called ‘How to print your book with Createspace, a step-by-step guide for Absolute Beginners’. The specific instructions are for the layout of a book, but you can change the settings to be appropriate for any document.

# # #

Word Styles

Styles contain pre-set groups of commands that determine how headings and paragraphs appear.

The most commonly used Word styles are found on the Home tab, in the Style gallery [as shown below]:

 

Even if you did not select any of the styles in the Style Gallery while writing your book, there is one style that you would have used without even being aware of it. That style is ‘Normal’.

Note: the only time the Normal Style is not used automatically in a Word document is when the document originated in another software program and was imported into Word. For example, the Windows program ‘Notepad’ creates documents in Rich Text Format. RTF documents can be opened in Word but the Normal style must be applied manually.

Every time you create a new document in Word, it automatically sets that document to the ‘Normal’ style settings. These include:

  • the default font [Calibri],
  • the font size [11],
  • the font colour [automatic – i.e. black],
  • the text alignment [left]
  • and a host of other less immediately visible options.

As part of the design process, you can modify some of these options for your book.

Modifying the ‘Normal’ style

In Word, the easiest way to modify an existing style is to right click on its name in the style gallery. This will cause a small menu to be displayed. On that menu is an option called ‘Modify’:

To change elements of the ‘Normal’ style in your document, right click ‘Normal’ in the Style gallery and select the ‘Modify’ option from the drop down list [as shown above].

You should now see the ‘Modify Style’ dialog box:

The first thing to note is the radio button down near the bottom left corner of the dialog box. The option ‘Only in this document’ is pre-selected to ensure that any changes made to the ‘Normal’ style of this document do not become standard for all  Word documents.

Editing the style name

Up near the top of the dialog box you will see the style name. Editing the name is not necessary, but it can be useful as a reminder that the style was changed.

To change the name of the style, simply click inside the Name text box and type in a new one.

Editing the font, size, colour and alignment

You can change the font and font size just as you would on the Home tab. Remember to also select the ‘Justify’ alignment option.

To change the colour of the font, click the small arrow next to the box that says ‘Automatic’ [as shown below]:

Click the colour of your choice or leave it as Automatic, i.e. black.

Editing the paragraph options

All of the less common stylistic functions are hidden behind the ‘Format’ button which is located on the bottom left hand side of the Modify Style window.

Click ‘Format’ and select the ‘Paragraph’ option from the menu:

The paragraph dialog box is now displayed:

As you can see from the screenshot, the alignment is already shown as ‘Justified’ because we set it in the first dialog box along with the font and font size.

Indentation – leave the Left and Right settings at zero, but under ‘Special’, click the small blue arrow [as shown above]. Now select the ‘First line’ option from the drop-down menu. For By: type or select an indent width for the first line of the paragraph.

Check the preview pane to see how the first line indent appears.

Spacing – ensure that ‘Before’ and ‘After’ are both set to zero. These numbers control the blank spaces inserted before and after each paragraph.

Finally, make sure that the ‘Line spacing’ is set to ‘Single’. When you are satisfied, click the ‘OK’ button.

If you are using Word 2003, 2007, 2010, 2013 or 2016, any text already using the ‘Normal’ style will be automatically updated to the new settings..

In earlier versions of Word you may have to manually update the text using the modified style.

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These same techniques can be used to edit any of the Word Styles, not just ‘Normal’.

cheers

Meeks


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