Natural Flea control for Cats & Dogs

Be sure to get my good side

Twenty-eight years ago, I lived through a flea infestation, the likes of which I never want to see again.

I don’t know if it was that house [we’d only just moved in], or a flea plague generally,  but the cat had fleas, despite his flea collar, and the whole house was infested as well. I could literally see them jumping from the polished floor boards onto my legs. It was awful and took two lots of professional, whole-house, heavy-duty chemical flea treatments to get rid of them.

I’m not saying all this to try to scare people. I’m just trying to explain why I have a horror of fleas. But the flip side of that bad memory is that I also have a horror of the chemicals used in commercial pet treatments. I’ve read so many horror stories about cats, and dogs, dying from those treatments that I simply can’t do that to Mogi and the cats. But I still fear and loathe fleas…

Two years ago, I decided that I’d tackle the flea problem naturally. I went on a research binge and discovered that:

1. fleas tend to stay on the animal that is their ‘home’,
2. fleas lay eggs on the animal, but the eggs drop off after about 2 hours,
3. flea eggs tend to accumulate in the areas where pets sleep and groom themselves. These areas include carpets, bedding and soft furnishings,
4. flea eggs need fairly strict environmental conditions to hatch. Again, carpet, bedding and soft furnishings provide the perfect conditions for both eggs and flea larvae.

Clearly, just killing the adult fleas wasn’t going to keep my pets, and house, flea free. To break the cycle, I’d have to tackle both the pets and the surrounds at the same time. More research.

The natural solutions I found for the house centred on bi-carbonate of soda – plain old, cheap-as-chips bi-carb. Apparently, it kills fleas and their larvae. I also discovered that salt dehydrates the flea eggs, killing them. Salt can be a bit rough on the carpets though, and you wouldn’t want the pets eating it so a combination of bi-carb and salt is an option of last resort.

Bi-carb on carpets

To see if the bi-carb solution was real or simply an old-wives tale, I began sprinkling bi-carb on all my rugs and the few carpeted areas of the house [bedrooms]. Next, I’d brush the bi-carb deep into the carpet fibres [with a broom]. This pushes the bi-carb down to the base of the fibres where the fleas and eggs are located. It also stops the rugs/carpet from looking too awful while the bi-carb does its job. This can take from 14 hours up to a maximum of 48 hours.

Why the time limit? Because after 48 hours the bi-carb loses its effectiveness.

As well as keeping the carpets/rugs from becoming infested, I also wash all the animal bedding once a week. My washing machine includes a soak option, so I soak the bedding in hot water with Bositos washing powder [Bositos includes eucalyptus oil] for an hour or so. Then I rinse the bedding and hang it outside to dry.

So far so good. I haven’t had a single flea bite on my legs so I know the bi-carb is working, but what of the animals?

Fleas on pets

As it’s been so dry, I know I’ll have to do something about fleas on the cats. According to my research, you can put bi-carb directly onto a cat, especially around the neck area which is where fleas congregate, but…I’m a bit worried they may ingest too much of it as they groom themselves. Back to the research.

I found the following website just this morning:

http://theverybestcats.blogspot.com/2009/08/controlling-and-killing-fleas.html

It’s the most comprehensive site I’ve found to-date and mentions some options I’ve never come across before. These include apple cider vinegar and a home-made citrus oil. Apparently, fleas hate the acid of the vinegar and the smell? taste? of the citrus oil. As I’ve been a huge fan of vinegar for years, I’m going to get some apple cider vinegar today. I’ll wrestle the cats tonight and report back in a few days.

Now, the only pet left is Mogi, the dog. I bathe her regularly and wash all her bedding etc, but you should only wash a dog once a week, maximum, so I may try giving her a diluted vinegar ‘rinse’ as well, especially near the base of her tail. I’ll report back on the vinegar rinse as well.

Natural vs chemical

One last thing, I don’t suffer from extreme chemical sensitivities, but I have friends who do. I know it’s real, and potentially deadly. I also worry about the explosion of chemical cleaning products in the home. They all list ingredients that read like an alchemist’s cookbook. Each individual product ‘may’ be safe, but has anyone tested the effect of all those products added together? I think not, and that worries me. The cost worries me too, especially when so many of them don’t actually work all that well. What you see on the commercial doesn’t translate to a real home environment.

For all those reasons, I try and use natural cleaning products as much as possible. Apart from the bi-carb on the rugs, I also wash my polished wood floors with either hot water and vinegar or hot water and eucalyptus oil. Both do a fantastic job, and the vinegar at least, is ridiculously cheap, so I strongly recommend throwing all those expensive and potentially harmful chemical products away.

Seriously, you don’t need them, and neither do small children and pets. Remember, they’re closer to the floor than you are.

cheers

Meeks

2 free days for the KDP how-to books

I should probably stretch these promotions out but…meh, let’s have some fun. 🙂

Okay, from October 23 to 24 [2 days], the ebook version of How to Print Your Novel with Kindle Direct Publishing and How to Print Non-Fiction with Kindle Direct Publishing will be free on Amazon:

The difference between the two books is that the How to…Novel is pitched at absolute beginners while the How to Non-Fiction is for self-publishers who have to deal with lots of graphics. Oh and the How to Non-Fiction has a new Index of Links at the very back. You can find it by looking at the bottom of the Table of Contents.

If you’re just interested in the KDP side of the equation, both books cover the same information. This includes three appendices that contain information specifically for Aussie authors.

Both how-to books are in colour and fixed layout:

Although you can pinch-and-zoom with fixed format ebooks, you can’t change the font size to suit your comfort zone. That’s why I made the font size 24. On my Kindle Fire, that size is like a normal size 12 font in a paperback. I also made the pictures as ‘visible’ as possible so you wouldn’t have to keep zooming in and out all the time. I haven’t tried either book on a phone so if anyone gives it a try I’d love to know how well [or badly] it works.

Fixed format ebooks can only be read on one of the Kindle Fires or via the free Kindle app.  You can get the app. for a variety of devices at this web address:

https://www.amazon.com/kindle-dbs/fd/kcp

The free promotion should start at midnight tomorrow for the Northern hemisphere. For us Aussies, it will begin at about 6 pm tomorrow.  I genuinely hope lots of people download the books, and I would really, really appreciate the odd review. 🙂

cheers

Meeks

How to fudge an Index with Kindle Create

There used to be a number of individual Kindle applications you could download and install, now there’s just one: Kindle Create.

When you open Kindle Create on your computer, you’ll be presented with two options – text heavy novels or graphics heavy non-fiction:

The one I use is ‘Textbooks, Travel Guides, Cookbooks, Music books’. It requires a PDF file and allows me to control exactly where and how text and graphics appear on the page [of the ebook].

Termed ‘fixed format’, these ebooks behave almost exactly like print books in that the size of the e-reader screen is the size of the ‘page’, and the text and graphics have to be sized to suit that page.

The screenshot below was taken from within Kindle Create and shows how the fixed format ebook will appear on a Kindle Fire:

The three things you should notice are:

1. The page is in colour,
2. The page contains a graphic image that fits exactly within the margins,
3. The page contains a hyperlink.

All three elements, and their placement, were set in the original Word file, before it was converted into a PDF. Kindle Create then imported the PDF and converted it to a proprietary format called .kcb. [When the file is ready to be published to the Kindle, it will be converted to its final format which is called .kpf]. The important thing to note is that all three elements are retained in the .kcb file, including the hyperlink.

You won’t be able to do much in the way of editing, but you will be able to create a Table of Contents. The TOC is bog simple, manual and only allows for one TOC entry per page. It also allows for only one level of TOC.  Effectively, this means that you will be able to create a table of chapter headings and not much else. And, of course, there is no option for creating an Index.

The lack of a deep TOC and no Index means that non-fiction ebooks are kind of hard to dip into and ‘browse’. Yet that is precisely what most non-fiction readers need. How was I going to make my e-textbook more user friendly?

The answer was kind of obvious, once I thought of it. -sigh-

As mentioned before, Kindle Create gives you the option of preserving any hyperlinks present in your PDF. This means you can tap a link inside the ebook and be taken directly to that location…both inside the ebook and out.

-cue light bulb moment-

What if I added a list of hyperlinks to my Word document before I converted it to the PDF?

If Kindle Create preserved all those hyperlinks, I’d end up with a list of links in alphabetical order! I’d end up with an Index of Links!

As with all great ideas, mine turned out to be a wee bit harder than expected.

I started by creating a simple two column table in Word.

Then I printed off the Index pages of the paperback and marked the most important Index entries. I then typed those into the left hand column of the table with one Index entry per cell.

Next, I trawled through the print Index a second time, marking the most important ‘Subentries’. They went into the right hand column with one subentry per line.

Finally, I selected a subentry, opened the Insert tab and clicked Link:

The screenshot above shows the ‘Insert Hyperlink’ dialog box in Word 2016. If you have text selected before you open the dialog box, Word will automatically make that text the ‘Text to display’ [see two linked orange circles]. In other words, you will see that text rather than the hyperlink itself.

The orange circle labelled as ‘A‘ shows that ‘Place in This Document’ has been selected as the general location of the hyperlink.

The orange circle labelled as ‘B‘ shows the TOC sub-heading selected to be the actual location of the hyperlink.

Wait…’TOC sub heading’?

Yes. When you create a link within a document, Word looks for the same heading styles that are used to generate a Table of Contents. As my document contains five levels of heading styles – i.e. from Heading 1 through to Heading 5 – those headings are the locations I can use for my hyperlinks. Effectively, I’m using all the TOC levels Kindle Create won’t let me put into its Table of Contents to create an Index of sorts. It’s not perfect, and this work around does entail a lot of work, but…a fudged index is better than no index at all.

In case you’re wondering, this is what the Index of Links looks like in Kindle Create:

Apologies for yet another how-to post, but I was kind of pleased with my little solution. 🙂

cheers

Meeks

 

How to work with images in Word 2016 (Part 1)

Strictly speaking, Word is a wordprocessor not a graphics application. Neverthelss, it does offer a small, but functional range of tools for do-it-yourselfers. So whether you’re an Indie creating a cookbook of favourite recipes, a student putting together a thesis, or simply someone with a report to write that includes a lot of graphics, this series of posts is for you.

Changing Word defaults

As mentioned in the introduction, Word is primarily a wordprocessor. More importantly, it is a wordprocessor for business applications, so it automatically reduces image quality in order to provide the best overall result for business documents. To control the quality of the images in your document, you have to change two of the Word defaults: image compression and image resolution. Both of these settings can be found in File/Options.

To begin, open your manuscript in Word and click the blue File tab on the Ribbon.

Select ‘Options’ from the navigation pane on the left:

Word now displays the Options dialog box:

1. Click Advanced to display the Advanced options on the right hand side of the dialog box. Scroll down until you see ‘Image Size and Quality’.
2. Tick the box next to ‘Do not compress images in file’.
3. Next, click the small arrow next to ‘Default resolution’. This will display a drop down list.
4. Select the option for ‘High Fidelity’ as shown in the screenshot above.
5. Click the OK button to exit the Options dialog box.

Now, when you add an image to your document, you will be in control of the quality of the image.

Inserting an image

If you are working with images, chances are you already know how to insert an image into a Word document. Still, it doesn’t hurt to cover the basics so this is how you place an image in a document.

Click the cursor at the location where you want the image to go [roughly].

Click Insert on the Ribbon and select the ‘Picture’ option:

Note: the ‘Picture’ option is for images saved to your computer. ‘Online Pictures’ allows you to search the internet for pictures and paste them directly into your document. Quite apart from copyright issues, ‘Online Pictures’ is not a good option because you can’t control the size or quality of the image you import into your document.

Locate the required image on your computer and select it.

Word will automatically resize large images to fit the space available. It will also place the image ‘In Line with Text’. This is the default ‘Wrap Text’ setting, and it will ‘lock’ the image to the text at that location.

Wrap Text Settings

The ‘Wrap Text’ settings determine how the image will interact with the text. If you leave ‘In Line with Text’ as the setting, you will be able to change the size of the image, but you will not be able to move it.

There are two ways of changing the ‘Wrap Text’ settings of an image. The first is via the Ribbon. The second is via the small icon displayed next to the image.

Wrap Text via the Ribbon

Click an image to select it.

This will open the Picture Tools/Format menu:

The available ‘Wrap Text’ settings show ‘In Line with Text’ at the top of the list. Next to each setting is an icon that represents the function of that particular setting. The same icons are shown on the mini menu available next to each image.

The Wrap Text mini menu

When you select an image, it is displayed with ‘handles’ around the outside and a small icon to the right:

 

Click that icon to display the mini menu of ‘Wrap Text’ settings.

The mini menu displays the same icons as the ‘WrapText’ option on the Ribbon, but it does not label those icons so it’s only useful once you know what each icon represents.

 

The Wrap Text Icons

In Line with Text

This is the default option for each new image. It does not allow the image to move freely.

 

Square, Tight & Through

These three options make the text flow around the image on four sides. There are minor variations, but the image will look as if it’s ‘boxed’ in by the text.

Note: click-hold-and-drag the image to position it horizontally in the paragraph from the far left through to the far right.

Top & Bottom

This option pushes the text above and below the image, like bread in a ‘sandwich’.

Note: the image is locked to the paragraph that comes before it. If text is deleted above this paragraph, and there is not enough room for both paragraph and image to ‘move up’, neither will, resulting in a gap on the page. To fix: reduce the image size or change the text wrapping.

Behind Text

This option allows the image to become the background with the text sitting on top of it.

Note: the image can be hard to select if you need to do any editing.

In Front of Text

This option allows the image to float over the top of the text. It will also obscure any text beneath it.

To select any of the ‘Wrap Text’ options, simply click the icon that represents the setting you wish to use.

cheers

Meeks

 

 

KDP how-to, ebook version – betas needed!

My thanks to Chris the Story-Reading Ape for pointing out that some readers might prefer an ebook version to beta. Well, here it is, almost:

Please ignore the price. Once the ebook is live on Amazon, I’ll gift up to 5 beta readers with the ebook.

Before anyone volunteers, however, there are a couple of constraints to consider:

• In order to gift you the ebook from Amazon, I’ll need an email address. I will not use your email address for any promotional activity such as ads or newsletters, but in the current climate, I like to put that point up front.
• The ebook will only work on tablets and mobile phones – i.e. it will work on the Kindle Fire, but it will not work on the ordinary, black & white Kindles.
• The step-by-step instructions were written for absolute beginners – i.e. I assumed that they would know nothing about POD publishing. If you are already experienced in POD, you may find the degree of ‘help’ too detailed.
• Zooming in. Because the ebook was created using KDP’s Textbook Creator, you will not be able to change the size of the font, but you will be able to zoom in on the screenshots. I figured that would be a smallish price to pay for colour images and layout control.
• The Table of Contents is very basic and only links to the chapter headings. Once the ebook version is finalised, I’ll go in and add at least another layer to the TOC, but I didn’t want to go to so much trouble when things could change a lot.

Okay, I think those are the only warnings I need to deliver. Ah, except for one: if you are not one of my beta readers, please do not buy the ebook as it will change before I’m finally happy with it. I hope the changes won’t be too substantial, but my betas may discover a glaring hole in either my knowledge or the way I’ve explained things so…

If anyone’s interested in becoming a beta for the ebook version, please contact me on:

meeka at triptychacf dot com

Thanks!

Meeks

IngramSpark cover template builder

Just a very quick post about the covers for IngramSpark.

First, you can find the template builder on the IngramSpark website here:

https://myaccount.ingramspark.com/Portal/Tools/CoverTemplateGenerator

You won’t have to register with IngramSpark to use the cover generator, but you will have to type in an ISBN for the book plus other details like total page count etc:

IngramSpark will send you an email so you can download the template [two choices InDesign or PDF].

The template will look like this:

The cover has to fit over the entire coloured area, with particular attention to the text that goes on the spine. Then the WHOLE template plus cover image has to be saved as one, converted to whatever [for me it’s PDF] and that is sent off as the cover file.

Hope that makes sense.

Night all,

Meeks

Australian #Selfpublishers needed to beta test KDP how-to guide

Apologies! I’d love to send beta copies of the paperback overseas, but the postage is a killer so this plea is for Aussies only.

So what do I want and what do you get?

I’d like 5 volunteers, anywhere in Australia, who’d be prepared to test the KDP how-to for functionality. I’ll send you a questionnaire to make things easier, but essentially, the questions I’d like answered are:

• do the step-by-step instructions leave anything out that a real beginner would need?
• do the examples make sense?
• are the screenshots good enough?
• are the page numbers in the Table of Contents accurate?
• are the page numbers in the Index accurate?
• if dipping into a guide is your style, do the Table of Contents and Index help you find what you’re looking for? Quickly? Easily?
• is the cover too garish? Tone down the green? Pick another colour for the back cover entirely?
• and of course, typos, but only if they hit you in the face. Don’t worry about combing through each page.

In return, you get to keep the proof copies I send you. No strings, no obligations. However, if you return the questionnaire, I’ll also send you a ‘first edition’ of the final, finished version. If you want it signed, I’ll do that too, but you can have it naked if you prefer. Again, no strings, no obligations. 🙂

Almost as important are the things I won’t do:

• no using your email address in any newsletters, either now or in the future,
• no contacting you directly with any promotional stuff, and
• no pressuring you to write a review.

So there you have it. I’m hoping to have the proof copies ready within 2 weeks, so if you think you’d be interested, please contact me on:

meeka at triptychacf dot com

or

@acflory on Twitter.

Many thanks,

Meeks

Barcodes for Indie Authors – updated June 6, 2018

I’m assuming that any Indies reading this post will have gone through the same frustrations that I did, so I’ll jump straight into the how-to part of the post. Once that’s done, I’ll talk about barcodes in general and discuss why you might want one. Let’s do it!

There are only TWO things you need to create your own, free barcode:

1. an ISBN for your book
2. a free online barcode generator

In Canada you can get an ISBN for free. In the US and Australia, you can buy an ISBN from a company called Bowker. The web address for the Australian company is:

https://www.myidentifiers.com.au/

If you want to know where to buy an ISBN for your own country, go to the website of the International ISBN Agency:

https://www.isbn-international.org/agencies

You should be looking at a screen like this:

Click the small down arrow [circled in red] to display a drop down list of countries. Scroll down to your country and click it. You should now see a detailed contact screen for the ISBN agency in your country. In the example shown below, I clicked on ‘United Kingdom and Ireland’:

Once you have your ISBN, you can go to the following website to use the free, barcode generator [you do not have to register first]:

https://www.bookow.com/index.php

On the Home page, select ‘Free ISBN-13 Bookland Barcode Generator’ as shown below:

You should now be looking at a page like this:

1. From the top of the page, type in your 13 digit ISBN, including the hyphens [or cut and paste it in].
2. Next, type 90000 in the Price textbox. This ensures that the scanner checks the bookshop’s own database for pricing.
3. Type your email address, twice.
4. Click inside the ‘Consent to email’ checkbox.
5. Leave the DPI at the default [300].
6. Now you have a choice of getting the barcode as a PDF file or as a PNG file. I find the PNG file easier to work with but the choice is yours. Either way you’ll end up with a picture of the barcode that’s been generated from your ISBN.
7. Save the barcode to your computer.
8. Insert the barcode into the back page of your book cover graphic.

Done. 🙂

Now for some of the explanatory stuff. Firstly, there are basically two kinds of barcodes [gross over simplification but work with me]. The first is for ‘things’ such as soap, toothpaste, butter etc. To get barcodes for these products, you have to register with GS1. This process is quite involved, but luckily it does not apply to books. 🙂

Books are covered by a completely different barcode that requires only an ISBN and a second, smaller code that simply tells the bookshop scanner where to look for the pricing information. If you want to get technical about it, this is a Bookland EAN-13 + 5-digit add-on type barcode. The one I created for my print book of Vokhtah looks like this:

The ISBN is displayed [in writing] twice, once at the top and once at the bottom. The 90000 barcode is added to the right of the main barcode.

Now, why would you need a barcode?

If you are using Print-On-Demand [POD] via CreateSpace or Amazon KDP, you will not have to worry about a barcode at all. If you get a free ISBN from either company, they will automatically generate a barcode from that ISBN and insert it into the cover for you. If you use your own, private ISBN, CreateSpace and Amazon KDP will also generate a barcode and insert it into the cover for you. But. Not all POD printers provide free ISBNs or barcodes, so if your chosen printer says you have to provide your own barcode, you now know how to do it…for FREE! Well, except for the ISBN but you have to pay for that anyway.  🙂

cheers

Meeks

 

Updated – now 41 self-publishing tips for absolute beginners

1. Print-On-Demand [POD for short] is new tech that allows books to be printed one at a time instead of in hundreds.
2. Print-On-Demand means authors don’t have to buy 100’s of their own print books.
3. 3 biggest Print-On-Demand printers are CreateSpace [Amazon], Lulu and IngramSpark. Amazon KDP is now offering print as well.
4. Lulu & IngramSpark have print facilities in Australia. Both are more expensive than CreateSpace or KDP but you save a lot in postage [and time].
5. Aussie authors wanting to print with IngramSpark must have an ABN and pay a $53 setup fee for each book.
6. Aussie authors wanting to get an ABN should read this how to first: https://acflory.wordpress.com/2018/04/22/how-to-apply-for-an-abn-the-basics/
7. Print-On-Demand works with standard trim sizes only. For table of trim sizes see : https://www.createspace.com/Special/Pop/book_trimsizes-pagecount.html
8. Trim size = physical size of book after pages glued inside cover & trimmed.
9. Page size templates for all trim sizes can be found on CreateSpace forums: https://forums.createspace.com/en/community/docs/DOC-1323
10. Convert Word A4 pages to trim size pages via the Word Page Setup dialog box.
11. ISBN = 13 digit no. that identifies your book worldwide. Buy your own ISBN or accept the free one offered by CreateSpace and KDP.
12. The downside of a free ISBN is that it can only be used with the company that issued it.
13. Aussie authors can buy ISBNs from Thorpe-Bowker: https://www.myidentifiers.com.au/
14. As a rule of thumb, print, ebook & audiobooks all need their own ISBN.
15. Books printed via CreateSpace and KDP are listed on Amazon automatically.
16. To publish Kindle ebooks go to: https://kdp.amazon.com/en_US/
17. Amazon supplies ebooks with ASIN identifiers so ISBN not strictly necessary.
18. If you want to ‘go wide’ & sell with other retailers as well as Amazon, your own ISBN is a must.
19. Most POD printers prefer PDF files but will accept Word files.
20. Before converting from Word to PDF, ensure all Word fonts are embedded in the document. See:  https://acflory.wordpress.com/2018/05/19/how-to-make-word-16-embed-all-your-fonts/
21. File/Export completed Word doc. to PDF. Then upload that PDF to the POD printer of your choice.
22. With KDP and CreateSpace, royalty = List Price – Print costs.
23. With CreateSpace, Print costs= Sales Channel % + Fixed Charges + Per Page Charge.
24. With CreateSpace, Standard sales channel % = 40% of List Price, Expanded sales channel % = 60%.
25. Spine of cover = trim size & no. of pages. See: https://www.createspace.com/Help/Book/Artwork.do
26. KDP cover template from:  https://kdp.amazon.com/en_US/cover-templates  Select trim size from drop down list, enter page count & paper colour, then download template.
27. CreateSpace cover template from: https://www.createspace.com/Help/Book/Artwork.do  Select Interior Type, Trim size and paper colour. Type in page count. Download template.
28. Lulu cover template from: http://www.lulu.com/create/books   Select trim size, type in page count, click Spine Width. Note down spine dimensions. Download template.
29. Lulu cover template is for front and back covers individually. If creating your own, all in one cover, ADD the width of the spine to the width of the 2 covers to get exact measurements.
30. CreateSpace & KDP cover templates both include the spine and are easier to use than Lulu’s templates.
31. Barcodes for CreateSpace and KDP – included at no cost.
32. Barcodes for Lulu – not included. Bar codes must be provided in black and white and should be 1.75″ wide x 1″ high (4.445 x 2.54 cm)
33. When converting covers to PDF for CreateSpace choose “PDF/X-1a,” “High-Quality Print” or “Press Quality” from the list of presets.
34. When converting covers to PDF for KDP paperback, “Press Quality” and “PDF/X-1a” both work.
35. When converting covers to PDF for Lulu, you are advised to set compatibility mode to PDF 1.3, but the newer PDF/X-1a works too.
36. Total page no. of book = pages AFTER conversion to chosen trim size [not A4 Word pages].
37. Amazon deducts 30% withholding tax from each sale. Aussies can claim exemption to reduce tax to 5%.
38. Withholding tax exemption: US TIN = Australian Tax File No.
39. Aussie authors must deposit 1 copy of each published book with the National Library of Australia: https://www.nla.gov.au/legal-deposit
40. Aussie authors must also deposit 1 copy of each published book with their state library: https://www.nla.gov.au/legal-deposit/australia-wide
41. Aussie authors – for Legal Deposit FAQ see:https://www.nla.gov.au/legal-deposit-faq

How to make Word 16 embed all your fonts

Before I begin, if you don’t want to self-publish your own paperback, or if you don’t use a PDF file to do it, look away now.

Right, this is the task:

1. convert your manuscript from a Word 16 [13 and possibly 10] document to a PDF file, in order to print with
2. Lulu.com, CreateSpace.com or KDP [possible IngramSpark as well]

The problem:

1. after converting to PDF, you find that there are fonts in your PDF that are not ’embedded’,
2. yet after scouring your original Word file, you can find no trace of these non-embedded fonts.

How can you fix something that doesn’t seem to be there?

Before launching into the how-to, let me go back and explain the problem in a little more detail. It all starts with the Word fonts. While Word documents look great on screen and print without problems, sharing them with others can be tricky as they may not have the same fonts on their version of Word.

This is where PDFs come in. They take a picture of your Word file so that it can be shared by just about anyone. However…for PDFs to work properly, all those pesky Word fonts have to be embedded in the PDF. With me so far?

Okay, so how do you know whether the fonts have been embedded in your PDF file or not?

Easy. Download a free copy of Adobe Acrobat Reader. Install it onto your computer and use it to open the PDF file of your manuscript. Once the manuscript is open:

1. click File, and
2. select Properties from the menu

With the Properties dialog box open, select the Font tab:

On the Font tab you will find a list of all the fonts used in your manuscript. Next to each one you should see ‘(Embedded Subset)’. I’ve underlined it in green above. If you see a font name without ‘Embedded Subset’ next to it [circled in red above], that means the font is loose and may be replaced with some other font when the reader opens the document [or tries to read your print book].

Now, you could take a chance and shrug the problem off, but printers tend to take a dim view of non-embedded fonts. CreateSpace tags them as errors but allows you to continue anyway. I suspect Lulu will be a bit less forgiving, that’s why I went looking for a solution.

Unfortunately, the solutions offered on the lulu.com website are not particularly useful unless you have an app called Adobe Distiller which is needed to make another app, called Lulu Job Options, work. Guess who doesn’t have Adobe Distiller?

My first brilliant idea was to go back into my Word file and get rid of the unembedded font[s]. Fail. I tried doing an Advanced search for the TimesNewRomanPSMT font, but the search came back with no returns. Given that I never choose TimesNewRoman, I can only think that it’s lurking somewhere in one of Words many defaults.

So then I spent about three, increasingly frustrated hours online, trying to hit on the right combination of search words to find an answer to my problem. I won’t bore you with the failures because the answer, when I finally found it, was right there in Word’s damn defaults. You’ll find it in the File/Options dialog box:

1. With your Word manuscript document open, click the File Tab.
2. From the File navigation pane, select ‘Options’:

‘Options’ is where the default options that govern much of the behind-the-scenes stuff lives in Word.

Once you click ‘Options’, the Word Options dialog box opens up. This is the motherlode:

Click Save on the navigation pane as shown [circled in red].

This will open up the Save options, one of which includes the option to ‘Embed fonts in the file’ [circled in red].

Click Embed fonts in the file.

Last but by no means least, uncheck both ‘Embed only the characters used in the document’ and ‘Do not embed common system fonts’. TimesNewRomanPSMT is one of those ‘common system fonts’. -rolls eyes and pulls hair-

Finally, click OK, save your Word file and then convert it to a new PDF file, again.

This time, when you open the new PDF with Acrobat Reader and check its properties, you should see something like this:

And there it is [circled in red], the TimesNewRomanPSMT font…embedded at last!

Happy publishing,

Meeks