Category Archives: self-publishing

How to Modify Styles in Word 2016

The following excerpt is from my unpublished how-to called ‘How to print your book with Createspace, a step-by-step guide for Absolute Beginners’. The specific instructions are for the layout of a book, but you can change the settings to be appropriate for any document.

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Word Styles

Styles contain pre-set groups of commands that determine how headings and paragraphs appear.

The most commonly used Word styles are found on the Home tab, in the Style gallery [as shown below]:


Even if you did not select any of the styles in the Style Gallery while writing your book, there is one style that you would have used without even being aware of it. That style is ‘Normal’.

Note: the only time the Normal Style is not used automatically in a Word document is when the document originated in another software program and was imported into Word. For example, the Windows program ‘Notepad’ creates documents in Rich Text Format. RTF documents can be opened in Word but the Normal style must be applied manually.

Every time you create a new document in Word, it automatically sets that document to the ‘Normal’ style settings. These include:

  • the default font [Calibri],
  • the font size [11],
  • the font colour [automatic – i.e. black],
  • the text alignment [left]
  • and a host of other less immediately visible options.

As part of the design process, you can modify some of these options for your book.

Modifying the ‘Normal’ style

In Word, the easiest way to modify an existing style is to right click on its name in the style gallery. This will cause a small menu to be displayed. On that menu is an option called ‘Modify’:

To change elements of the ‘Normal’ style in your document, right click ‘Normal’ in the Style gallery and select the ‘Modify’ option from the drop down list [as shown above].

You should now see the ‘Modify Style’ dialog box:

The first thing to note is the radio button down near the bottom left corner of the dialog box. The option ‘Only in this document’ is pre-selected to ensure that any changes made to the ‘Normal’ style of this document do not become standard for all  Word documents.

Editing the style name

Up near the top of the dialog box you will see the style name. Editing the name is not necessary, but it can be useful as a reminder that the style was changed.

To change the name of the style, simply click inside the Name text box and type in a new one.

Editing the font, size, colour and alignment

You can change the font and font size just as you would on the Home tab. Remember to also select the ‘Justify’ alignment option.

To change the colour of the font, click the small arrow next to the box that says ‘Automatic’ [as shown below]:

Click the colour of your choice or leave it as Automatic, i.e. black.

Editing the paragraph options

All of the less common stylistic functions are hidden behind the ‘Format’ button which is located on the bottom left hand side of the Modify Style window.

Click ‘Format’ and select the ‘Paragraph’ option from the menu:

The paragraph dialog box is now displayed:

As you can see from the screenshot, the alignment is already shown as ‘Justified’ because we set it in the first dialog box along with the font and font size.

Indentation – leave the Left and Right settings at zero, but under ‘Special’, click the small blue arrow [as shown above]. Now select the ‘First line’ option from the drop-down menu. For By: type or select an indent width for the first line of the paragraph.

Check the preview pane to see how the first line indent appears.

Spacing – ensure that ‘Before’ and ‘After’ are both set to zero. These numbers control the blank spaces inserted before and after each paragraph.

Finally, make sure that the ‘Line spacing’ is set to ‘Single’. When you are satisfied, click the ‘OK’ button.

If you are using Word 2003, 2007, 2010, 2013 or 2016, any text already using the ‘Normal’ style will be automatically updated to the new settings..

In earlier versions of Word you may have to manually update the text using the modified style.

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These same techniques can be used to edit any of the Word Styles, not just ‘Normal’.




How to fix an error setting the bottom margin in Word 16

It’s always the little things…

If you keep getting an error message when you try to set the bottom margin of your Word document below a certain measurement… disconnect your printer.

Yes, that’s right, disconnect the printer, and not just via the cable but from Windows as well.


For those using Windows 7:

  1. Click the Start button,
  2. Select ‘Devices and Printers’

This will display the ‘Devices and Printers’ window. Under ‘Printers and Faxes’, you will see your printer. It will have a bright green tick next to it to show it’s the default device.

  1. Click your printer
  2. Select ‘Remove this Device’

Now when you open Word and set the margins to the lowest pre-set measurement [1.27 cm or 0.5 inches], Word will do your bidding without bitching and going “Nah ah, not gonna happen.”

This may seem like a drastic ‘fix’, but printers are ‘plug and play’ so Windows will re-install them again without issue.

Now, why on earth would you need to completely disconnect the printer in the first place?

The reason is that Word takes the dimensions for the ‘printable’ area of a page from the printer.

This is not a problem for most Word documents, but it can be a huge problem if the printer you want to use is CreateSpace. Or, to be more exact, if you want to set non-standard margins for the book you want CreateSpace to print for you.

This is exactly the problem that’s been vexing me for days. Printing in colour is expensive so I didn’t want to waste precious page space on unnecessarily wide margins. But do you think Word would co-operate? It allowed me to set all the margins to 1.27 cm, except for one. For some reason I could not fathom, Word kept telling me that the bottom margin had to be a minimum of 1.68 cm. For my US friends, that’s 0.66 inches.

I have wasted hours of my life searching Google for an answer, and it was not until I remembered a problem we had with Word at DVLC [the community centre where I help teach computer literacy to adults] that I began to wonder if I was experiencing something similar. At DVLC, there are multiple printers, but the student workstations are not allowed to access all of them. If the wrong printer is specified for a given workstation, Word chucks a wobbly and won’t even show a print preview.

So, could the printer be the problem?

Step 1 was to disconnect the printer cable from the pc.

Success? No.

Step 2 was to get stubborn and uninstall the printer from the pc.

Success? YES!

So there you have it, a simple solution for a rare problem. You’re welcome.



Book 5 up on CreateSpace

My CreateSpace adventure has gone in directions I never thought it would. Only 1 of the five books is actually ‘live’ but the 3 Innerscape books are due for their final, final, final review and the latest book is getting it’s 24 hour review by CreateSpace.

The approval process [by me] won’t be quick because I’m picky, but it is happening. This is the cover of ‘How to Print Your Book with CreateSpace, a step-by-step guide for absolute beginners’:

I know this doesn’t look like a professional, business type cover, but I wanted to convey how I felt about my books. And this is it. For now. I may change my mind though.

No comments. Literally. 😀



Printing Resources for Melbourne Indie Authors

My thanks to Michelle Lovi, David Prosser, and Suzanne Newnham for all the wonderful information they shared with me. Armed with this information, I went researching and found some resources that may be of use to others as well.

The following are by no means all the POD printers there are in Melbourne, but they are the ones that seemed to provide the best match to my needs.

In order of discovery:


This printer is based in Melbourne and requires a minimum 10 books.

Print on Demand

This printer is based in South Melbourne. No info. on costs or shipping.

Blurb Australia?

This company rang a bell, but when I investigated further, I discovered that you have to use their own proprietary software and fonts. And they only seem to offer one trim size : 6 x 9

Shipping – Express only. Cost in AUD 14.99 [that was for shipping only; no idea what the print costs would be on top of that].

The shipping cost is pretty much the same as for CreateSpace so I was disappointed. 😦


IngramSpark have an Australian print facility but they do not have an Australian website [yet]. This was very confusing and I spent about half an hour following links all over the place, trying to find the Aussie site.

In the end, I rang the Lightning Source phone number and the very nice voice at the other end explained that:

  • Lightning Source is for big print jobs
  • IngramSpark is for small to tiny print jobs
  • One account to bind them all
  • Printing processed according to actual, physical location – i.e. in Australia for Australian Indies.

So, to have your book printed in Australia [with IngramSpark], you have to setup an account via the international website [shown above]. Processing the print order is the same for everyone, everywhere, but if you’re in Australia, the printing and shipping will be done from /here/.

To check the shipping costs, click on the IngramSpark website, then click on Resources followed by Tools.

You will now see a whole range of tools available for selfpublishers – including templates and the shipping calculator. I had a little bit of trouble with the shipping calculator because it didn’t seem to like the page count of 370. -shrug- When I entered 380 instead, everything was fine. This is the info I entered for the calculator [the book is Nabatea]:

I have to say, the results made me very happy. 🙂

The shipping costs for 1 book gave this result:

The per book cost is almost double what the CreateSpace eStore would charge [buying at cost], however the shipping and handling work out to be more than 2/3 less. Thus, printing here works out to be quite a bit cheaper than shipping in 1 book from the US.

When I looked at 10 books, the savings were even greater:

The per book cost remains the same but so does the shipping! This means that each book costs only 44c to ship. Colour me laughing all the way to the bank. 😀

And finally, just out of curiosity, I looked up the cost of 100 books:

Clearly, the economies of scale just don’t stack up with POD as the reduction in per book cost was tiny. Nevertheless, it was heartening to see that the shipping costs worked out to be 25c per book.

So there you have it. The local copies of the Innerscape saga will be printed here in Australia, by IngramSpark. This will mean another learning curve for me, but even that has an upside as I’ll be able to publish a second how-to book titled “How to print your book [using Word and IngramSpark]”. lol

I may even offer workshops as well… Guess who’s going to be a very busy girl? -dance-

Hope this is of use to others out there.




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